Facilities Audit Uncovers Hidden Problems & Custom Facilities Database Helps Private School Accurately Budget for Future

“The assessment helped us uncover facilities issues that could have grown into larger problems over time, and zumBrunnen helped us resolve them. The database allows us to accurately budget for the future and know how much to set aside for healthy maintenance reserves.”
Lynn Robertson, former Finance and Facilities Director
The Fletcher School

Challenges

The Fletcher School, having operated for 20 years out of temporary/portable classrooms, raised the capital for a building program that would take them into the future. Between 2002 and 2009, they spent close to $15 million to construct 70,900 square feet of classroom and administrative space and build a large gym. After their building program was completed, they needed a system to identify future maintenance, replacements and upgrades required to keep up the facilities and a plan to set aside sufficient funds each year to pay for them.

Solutions

John zumBrunnen, President, along with Richard Lombroia, Senior Project Manager, assessed the facility andFletcher School developed a detailed budget that included items that would need to be repaired/replaced and when that should be expected. Additionally, zumBrunnen identified several latent issues including issues relating to: grading, roofing, acoustics and humidity. zumBrunnen helped The Fletcher School to facilitate the repairs at minimal cost. Having these corrected before serious and expensive problems arose, saved the school money and potential future costly repairs. Next, the building data was centralized into the FacilityForecast® Software system. The database brought everything together in one place making it easy to create a detailed budget for each building. Fletcher is now able to plan for the future and set aside funds to maintain healthy reserves.

Services Provided:

  • Campus Wide FacilityForecast® Study
  • FacilityForecast® Software Training

Client Overview:

  • The Fletcher School is located in Charlotte, NC.
  • The Fletcher School is NC’s first school for students with learning differences (founded 1981)

The facilities assessment included an inventory of all improvements constructed between 2002 and 2009:

Main Building: 70,900 SF

  • Wing A: Constructed in 2002
  • Wings B & C: Constructed in 2008
  • Art room addition: Constructed in 2009

Gymnasium: 11,586 SF

  • Constructed in 2009

Site Improvements:

  • Landscaping, fencing, pavement systems, walkways, site lighting, signage, playgrounds, fields, and a 40×60 multi-purpose building
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